Tips On How To Organize Your Connections After SXSW Austin

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Did you just get home from the SXSW conference? If you burned the candle at both ends and got the most out of SXSW Austin, then you left Texas with a slew of new connections, strengthened existing relationships and had a lot of fun.

The SXSW festival can be a marathon. Panels and meetings all day, networking and parties all night. Rinse, repeat. It’s exhausting, but it’s worth it because of the connections you’re building. Where most conferences focus on big product launches, the SXSW conference is about personal connections and networking. To quote something Annette Shade tweeted during the 2011 SXSW Interactive conference, “CES is to products what SXSW Austin is to relationships.” She’s right. You should move quickly, and within the next few days, organize your new connections and create a solid foundation to enable these valuable new relationships to grow.

Organize Your New Contacts

Nbc News Social Media Pioneers — Original pioneers of NBC News social media; Jon, Jim and Frank

You probably came home with a sizable stack of business cards even if you use a digital networking app like Addieu or Hashable. If you haven’t heard of these apps yet, don’t worry, I’ll cover that later in the article. Right now just group all your contacts and cards, physical and virtual, into the following buckets:

Bucket #1: Business Opps
•    Business Opportunities
•    Sales Leads
•    Potential Business Partners
•    People You’d Want to Work With or Hire

Bucket #2: Influencers
•    Press
•    Bloggers, Super Socials & Podcasters
•    Industry Mentors

Bucket #3: Expanding Your Network
•    Competitors
•    Counterparts
•    Colorful People to Have at Parties

Bucket #4: Trash
•    People who scare you
•    Criminals
•    Jerks

Take Out The Trash

Did you get a business card from someone who threw up in the hotel elevator, sprayed business cards around the convention floor like a lawn sprinkler, proclaimed themselves to be a “Social Media Guru” or just came to the conference for the free food and drinks? You’re probably not going to do business with these people. Toss their physical business cards in the trash and don’t worry about any of the digital connections you made using apps like Hashable. They will fade away with time.

Scribble Some Notes

Kurt Cobain Handwritten Letters — A sample of some of the handwritten letters by kurt cobain used to create the kurt font.

Take some notes while everything is still fresh in your mind. That will help prevent you from finding that “mystery business card” that you don’t remember on your desk in a few months. If you are a paper person, then grab a pen, flip over a business card and add write a few notes on the back. For example, “met her at CNN Grill at SXSW Austin, her favorite beer = Fireman’s 4, had dinner at Vince Young Steakhouse“.

&Quot;Eat While You Tweet&Quot; Pint Glass From The Cnn Grill At Sxsw — “Eat While You Tweet” Pint Glass From The CNN Grill At SXSW

If you’re a digital person, then add everyone to your address book and write these notes in the notes field.

Carpe Diem

Happy Business Woman In A Cafe — nastya_gepp

Did you leave SXSW with a hot lead or press opportunity? If you feel you have a real and immediate business opportunity, then act on it. A lot of times, people come to conferences looking to do business pretty quickly. Seize the moment, just don’t get overzealous. There’s nothing more annoying than having your entire team harass someone you just met with phone calls and emails. That’s a sure way to sever a relationship. Assign either yourself (ideal) or one person in your organization to follow up.

Socially Connect With Your SXSW Austin Connections

Smartphone Using Twitter Social Media — Connecting With People On Twitter

For potential or future business opportunities, you should take a much softer approach. Social media can be a powerful business tool when used properly.

Follow everyone in Buckets 1, 2 and 3 on Twitter and send a connect request on LinkedIn. Then, use a grouping solution like Twitter Lists or Hootsuite to create a listening dashboard. Create one big SXSW list with everyone or break it down into smaller groups like the sub-bullets listed in the bucket above.

Now that you are listening, it’s time to say something. Maybe follow up with a quick tweet. You both just attended a conference and have something in common to talk about. Not sure what to say? You know all those pictures and videos you took on your camera phone? Every piece of media can be a valuable conversation starter and help you strengthen a relationship. Email or tweet your top SXSW connections a photo from an event you both attended, a link to something that you both talked about, or a relevant SXSW blog post… Like this one. 🙂 For the next few months, monitor and engage your new connections when appropriate.

You might have noticed that I left out Facebook. Do not send a friend request to a business prospect on Facebook. Although some people use Facebook for networking, that’s not really what it’s meant for. Facebook is for real “friends.” Unless you know the name of their family dog or have been on a double date with the person, then you probably aren’t really “friends.” A Facebook friend request for someone you barely know can actually be a little creepy. When in doubt, wait. Start with LinkedIn and Twitter and send that Facebook friend request when your relationship is a little stronger and it feels right.

Go Paperless With Networking Apps Like Addieu And Hashable

Do you have a smartphone? If you haven’t already, go download a professional networking app like Hashable or Addieu.

Addieu will quickly exchange digital business cards with someone and automatically follow the person you are connecting with on a variety of platforms.

Hashable will exchange cards and follow new contacts like Addieu, but Hashable will also track your connections and automatically build out your personal network over time. It’s my personal favorite. Every time you meet someone you want to “connect” with, you just select what type of meeting it is (#lunch, #justmet, #beers, etc.) and type in either their name, Twitter handle or email address.

Hashable will even check you in on Foursquare or post a tweet about your meeting if you want. As a result, you get a next-generation address book that not only organizes contact info but the engagement and strength of that relationship. Plus fewer business cards means less data entry work for you, and it even saves some trees.

So there you have it, 6 ways to get all your SXSW Austin contacts organized, so they can grow. Hope you found this blog post useful. Let’s grab some drinks next year at SXSWi!

How to organize your new SXSW Austin connections and create a solid foundation to enable these valuable relationships to grow. #SXSW #SXSWi #SXSWfestival #Connections #Networking Share on X

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J. Frank Wilson

Frank Wilson is a retired teacher with over 30 years of combined experience in the education, small business technology, and real estate business. He now blogs as a hobby and spends most days tinkering with old computers. Wilson is passionate about tech, enjoys fishing, and loves drinking beer.